Privacy Policy

How information about you will be used

We use personal data to process applications and enrolments to claim available funding, deliver your course, track progress, personalise support, ensure site security and for our own marketing and advice purposes.

We may share your personal data with your parents or next of kin, your employer (if releasing you from work to attend and/or contributing to costs), government bodies, public sector agencies and awarding organisations or an agent for the purposes of debt collection.

Information about a learning difficulty or disability will be treated as sensitive personal data and would only be shared outside the organisation with your specific, signed consent or if there is a special legal reason. Telling us about a learning difficulty and/or disability is optional. However, we encourage you to tell us about any learning difficulty and/or disability so that we can make adjustments and provide support.

Fit Training international staff and employees reserve the right to contact parents and guardians (for learners under the age of 19) regarding learner attendance, progression, discipline and any other matters that they feel are beneficial to the learning plan and support fund awards. Fit Training International may use this data and other data records generated by the college relating to your time at the college, to inform people or organisations who have a legitimate interest in an official capacity of your progression, performance, attendance, unless you have asked us not to do so within your rights under the Data Protection Act.

Privacy Notice (Part 1)

Data Sharing Opt-Outs

Your personal information is used by the DfE to exercise its functions and to meet its statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009 and to create and maintain a unique learner number (ULN) and a personal learning record (PLR).

Your information may be shared with third parties for education, training, employment and well-being related purposes, including for research. This will only take place where the law allows it and the sharing is in compliance with the Data Protection Act 1998.

The English European Social Fund (ESF) Managing Authority (or agents acting on its behalf ) may contact you in order for them to carry out research and evaluation to inform the effectiveness of training. You can opt out of contact for other purposes, such as being informed about courses or learning opportunities or for surveys and research (including the DHLE and NSS surveys for HE), by contacting us via email: info@fittraining.co.uk.

Privacy Notice (Part 2)

  1. Why we hold personal data

Fit Training International holds personal data on its customers for the following reasons:

  • Information we are required to collect by law or to claim funding
  • Information we need to deliver your chosen course of study and monitor progress
  • Information we need to confirm prior attainment
  • Additional information that will allow us to personalise our support to meet your individual needs
  • Information we use for marketing, communications and advice. At no time will your personal data be passed to other organisations for marketing or sales purposes. Your employer may be contacted by the college Marketing department.
  • Information we gather to provide facilities and ensure security (such as CCTV video)

The personal data we hold includes name, address, contact details, qualifications/ prior attainment examination and assessment results, attendance information and details of study, fee receipts, outstanding debts and details of any grants received as applicable.

If you would like to find out about how to receive a copy of your data, apply in writing to: Director Fit Training International, Innovator House, Wearfield, Sunderland SR5 2TP

  1. When we will share personal data

We provide education and training for young people as well as adults. Sometimes employers release people to attend the Academy and/or contribute to the cost. In these circumstances, we may share your personal data with your employer. We may share your information with third parties who provide a service for those eligible for support fund awards.

When you enrol at the Academy you enter into an agreement and are responsible for the payment of any fees. If necessary, we may transfer your personal data to an agent for the purposes of debt collection.

As an education institution receiving public funding, we may be required to share personal data with awarding organisations, local and national government bodies and public sector agencies such as:

  • Department for Education (DfE)
  • Department for business, innovation and skills (BIS)
  • Ofsted
  • Education skills funding agency (ESFA)
  • Connexions
  • Department of health (DH)/ Primary Care Trusts (PCT) to meet health and safety obligations including reporting and legally notifiable disease.
  • Awarding Bodies
  • Learning Records Service (LRS)
  1. Sensitive Personal Data

Some of your personal data is deemed to be sensitive. Examples of sensitive personal data include:

  • Details of any disabilities and individual learning needs
  • Information about support with gender reassignment

We would only share sensitive personal data with your express written permission or if there is a special legal reason (such as a request for the information by a court).

  1. Use of personal data by government bodies and public sector agencies

Fit Training International and all the bodies that it shares personal data with are required to comply with the Data Protection Act 1998.

4.1 Connexions Service

Connexions in Newcastle provide careers information, advice and guidance to targeted and vulnerable young people aged 13-19 and up to 25 if the young person has a learning disability or difficulty. The service employs Personal Advisers who work in partnership with a range of agencies, employers and training providers to provide integrated advice and guidance including access to personal development opportunities with the aim of helping young people make a smooth transition to adulthood and working life.

4.2 National Careers Service

NCS are the government support service for all people aged 19 plus in England providing careers advice, for further information you can visit; www.nationalcareerservice.direct.gov.uk

As part of this service, each adult learner will be provided with the opportunity to register for a lifelong learning account following their enrolment with the service. Should you decide you do not wish to register there is no further action necessary, this will not affect your enrolment.

4.4 The Learning Records Service (LRS)

The learning records service (LRS) is operated by the Education Skills Agency for learners aged 14 years and over and learners registering for relevant post-14 qualifications.

The LRS will allow those organisations listed on section 537A of the Education Act to use the Unique Learner Number as a key to sharing participation and achievement data in a consistent and approved manner, promoting good information management practice e. All organisations that will have access to the information you provide are registered under the Data Protection Act 1998. At no time will your personal information be passed to organisations for marketing or sales purposes.

Individuals can opt-out of sharing participation and achievement data with those organisations listed in section 537A of the education act. Details of opting-out of data sharing can be found at the Learner Records Service website or by telephoning the LRS helpdesk on 0845 6022589.

4.5 LRS Privacy Notice

Some of the information you supply will be used by the Education Skills Funding Agency to fulfil its statutory functions, issue/verify your Unique Learner Number (ULN) and update/check your Personal Learning Record which includes achievement data. The Education Skills Funding Agency may share your ULN and Personal Learning Record with other education-related organisations, such as your careers service, school, college, university, Government Departments and public bodies responsible for funding your education. Further details of how your information is processed and shared can be found https://www.gov.uk/government/publications/learning-records-service-the-plr-for-learners-and-parents

4.6 ESFA Privacy Notice

This privacy notice is issued by the Education and Skills Funding Agency (ESFA), on behalf of the Secretary of State for the Department of Education (DfE). It is to inform learners how their personal information will be used by the DfE, the ESFA (an executive agency of the DfE) and any successor bodies to these organisations. For the purposes of the Data Protection Act 1998, the DfE is the data controller for the personal data processed by the ESFA.

5 How we use your Personal Information

Your personal information is used by the DfE to exercise its functions and to meet it statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009 and to create and maintain a unique learner number (ULN) and a personal Learning Record (PLR).

Your information may be shared with third parties for education, training, employment and well-being related purposes, including for research. This will only take place where the law allows it and the sharing is in compliance with the Data Protection Act 1998.

The English European Social Fund (ESF) Managing Authority (or agents acting on its behalf) may contact you in order for them to carry out research and evaluation to inform the effectiveness of training.

Further information about us of and access to your personal data, and details of organisations with whom we regularly share data are available at: https://www,gov.uk/government/publications/esfa-privacy-notice